RENTALS

Five Oaks welcomes groups, small and large, accommodating spaces for small gatherings and larger, up to 86 people year-round with space for larger groups up to 138 Spring through Fall. A variety of options include private, twin, and retreat-style rooms, dorm style bunk bed rooms and summer camp style cabins. Space is available for overnight, a weekend, a week, or just for the day.

Facility rental includes use of the beautiful grounds, walking trails, outdoor fire pits in the summer, and indoor fireplaces in the winter.

Below outlines the different overnight accommodation options available to you.

View our 2024 Rate Sheet

RENTALS

Five Oaks welcomes groups, small and large, accommodating spaces for small gatherings and larger, up to 86 people year-round with space for larger groups up to 138 Spring through Fall. A variety of options include private, twin, and retreat-style rooms, dorm style bunk bed rooms and summer camp style cabins. Space is available for overnight, a weekend, a week, or just for the day.

Facility rental includes use of the beautiful grounds, walking trails, outdoor fire pits in the summer, and indoor fireplaces in the winter.

Below outlines the different overnight accommodation options available to you.

View our 2024 Rate Sheet

The Main Building

The Main Building is ideal for larger retreats.

  • Up to 49 guests in the main building

  • Best suited for groups of 20 or larger

  • Free WiFi included
  • Beautiful upper meeting room with fireplace
  • Five available meeting rooms

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The Main Building

The Main Building is ideal for larger retreats.

  • Up to 49 guests in the main building

  • Best suited for groups of 20 or larger

  • Free WiFi included
  • Beautiful upper meeting room with fireplace
  • Five available meeting rooms

View This Space

The House on the Hill

Perfect for groups of up to 10

  • Located at the peak of the property

  • 4 bedrooms, 2 washrooms

  • Free WiFi included

  • A sitting area and a large living room

  • Large fire pit in the back yard

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The House on the Hill

Perfect for groups of up to 10

  • Located at the peak of the property

  • 4 bedrooms, 2 washrooms

  • Free WiFi included

  • A sitting area and a large living room

  • Large fire pit in the back yard

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Peace House

This cozy stand-alone house is close to the Main Building

  • Ideal for groups of up to six people

  • Three bedrooms, one full washroom, a sitting room and a porch

  • Free WiFi included

  • Fully equipped kitchen with dishwasher

  • Next to the playground

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Peace House

This cozy stand-alone house is close to the Main Building

  • Ideal for groups of up to six people

  • Three bedrooms, one full washroom, a sitting room and a porch

  • Free WiFi included

  • Fully equipped kitchen with dishwasher

  • Next to the playground

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The Hermitage

Perfect for a private retreat or couple’s getaway

  • A quaint one-bedroom, self-contained cottage

  • Located steps below our Main Building

  • WiFi is not available in this building

  • Easy access to our hiking trails, Labyrinth and views of the Grand River

  • Has a sitting area and lovely deck, with BBQ

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The Hermitage

Perfect for a private retreat or couple’s getaway

  • A quaint one-bedroom, self-contained cottage

  • Located steps below our Main Building

  • WiFi is not available in this building

  • Easy access to our hiking trails, Labyrinth and views of the Grand River

  • Has a sitting area and lovely deck, with BBQ

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The Chalet

Perfect for shared accommodations

  • Sleeps up to 19 people

  • Four bedrooms with bunkbeds and five washrooms with showers

  • WiFi is available in this building

  • Full kitchen, dining area and large meeting area

  • Close access to a large playing field, wooded area, nature trails and the outdoor labyrinth.

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The Chalet

Perfect for shared accommodations

  • Sleeps up to 19 people

  • Four bedrooms with bunkbeds and five washrooms with showers

  • WiFi is available in this building

  • Full kitchen, dining area and large meeting area

  • Close access to a large playing field, wooded area, nature trails and the outdoor labyrinth.

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The Summer Centre

Open May through October, weather permitting

  • 46 beds available

  • Includes a variety of rustic cabins, each with camp style bunk beds

  • WiFi is not available in this space

  • Easy access to our hiking trails, Labyrinth and views of the Grand River

  • Included with overnight rental of 40 or more guests is the Summer Centre Dining Hall

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The Summer Centre

Open May through October, weather permitting

  • 46 beds available

  • Includes a variety of rustic cabins, each with camp style bunk beds

  • WiFi is not available in this space

  • Easy access to our hiking trails, Labyrinth and views of the Grand River

  • Included with overnight rental of 40 or more guests is the Summer Centre Dining Hall

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Camping

Great for groups seeking the full outdoor experience!

  • Five Oaks sits on 116 acres of land
  • At the confluence of two waterways: The Grand River and Whitemans Creek
  • Comfort Stations with washrooms and showers are available
  • Motorhomes, Campers and Travel Trailers may be accommodated*

  • Close access to a large playing field, wooded area, nature trails and the outdoor labyrinth.

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Camping

Great for groups seeking the full outdoor experience!

  • Five Oaks sits on 116 acres of land
  • At the confluence of two waterways: The Grand River and Whitemans Creek
  • Comfort Stations with washrooms and showers are available
  • Motorhomes, Campers and Travel Trailers may be accommodated*

  • Close access to a large playing field, wooded area, nature trails and the outdoor labyrinth.

View This Space

If you are interested in booking a Rental at Five Oaks, please fill out our Rental Inquiry Form

Amenities and Services

Five Oaks has many additional amenities, both indoors and outdoors, to meet all the needs of your retreat

Dessert spread

Indoor Amenities and Services

Click the button to see a full list of available amenities!

View Indoor Amenities

Indoor Amenities and Services

Click the button to see a full list of available amenities!

View Indoor Amenities

Dessert spread
Wood pile

Outdoor Amenities and Services

Click the button to see a full list of available amenities!

View Outdoor Amenities

Wood pile

Outdoor Amenities and Services

Click the button to see a full list of available amenities!

View Outdoor Amenities

Meeting Spaces

Meeting Spaces

The Main Building

The Main Building has two large meeting spaces. The Upper Room can accommodate up to 50 guests and the New Hall can sit 80 guests comfortably. The New Hall includes a small kitchen for serving refreshments or small meal preparation.

There are several smaller break out rooms available in the Main Building as well.

Upper Room

  • 20′ x 45′

  • 1,080 sq/ft

  • Capacity of 50 people

Upper Room

  • 20′ x 45′

  • 1,080 sq/ft

  • Capacity of 50 people

New Hall

New Hall

  • 27′ x 47.5′

  • 1,049 sq/ft

  • Capacity of 80 people

New Hall

  • 27′ x 47.5′

  • 1,049 sq/ft

  • Capacity of 80 people

New Hall
Wellness studio

Wellness Studio

  • 11′ x 21′

  • 231 sq/ft

  • Capacity of 10-12 people

Wellness studio

Wellness Studio

  • 11′ x 21′

  • 231 sq/ft

  • Capacity of 10-12 people

The Summer Centre

The Summer Centre has a large dining hall which can accommodate up to 100 guests. The gathering space is more than 1,200 square feet, and in additional has a large camp kitchen with 3 fridges, 1 freezer and 2 stoves, along with all basic cookware.

Large event tents can also be arranged for larger groups, depending on on-site location and availability.

Summer Centre dining hall

Summer Centre Dining Hall

  • 35′ x 35′

  • 1,225 sq/ft

  • Capacity of 100 people

Summer Centre dining hall

Summer Centre Dining Hall

  • 35′ x 35′

  • 1,225 sq/ft

  • Capacity of 100 people

Other Meeting Spaces

The Chalet has its own meeting space and is perfect for smaller private gatherings. It is included when staying overnight in this accommodation, or can be booked for the day as well.

Chalet Meeting Room

  • 26.5′ x 16.5′

  • 431 sq/ft

  • Capacity of 25 people

Chalet Meeting Room

  • 26.5′ x 16.5′

  • 431 sq/ft

  • Capacity of 25 people

Rental FAQ's

Five Oaks is situated at the confluence of the Grand River and Whitemans Creek. According to Indigenous spirituality, where two waterways join is a sacred meeting place. We acknowledge that we are located on 116 acres of traditional Haudenosaunee, Anishinaabe and Neutral people’s territory and honour this traditional land that has been part of the spiritual story of Indigenous peoples for generations. Five Oaks Programs and Retreats are mindful of their connection to this sacred land.

There are maps of the property at the Five Oaks office if you would like to explore the outdoor labyrinth or the hiking trails. Guests enjoy seeing many woodland creatures including deer, wild turkeys, foxes, raccoons, squirrels, chipmunks & cranes. If you’re lucky, you may spot or hear a bald eagle.

Five Oaks is owned by the United Church of Canada (UCC) and the “Five Oaks” name was chosen in reference to the five UCC central Conferences that the Centre originally served (Montreal and Ottawa, Bay of Quinte, Toronto, Hamilton, & London) before the church’s organizational restructuring. The name also honours the ancient oak trees located on the property that in Celtic tradition represents deep-rooted spirituality.

In 1951 Bev Oaten had a dream of creating a lay leadership training centre in Southern Ontario. A pastor in the United Church of Canada, Oaten was inspired by the Iona community in Scotland. He was convinced that there was a need for people to meet outside of the church to integrate work, worship, learning and witness. For several years, guests came to Five Oaks for a six-week program that included volunteer work, daily worship, and courses on social issues, personality, and faith. While the Centre and its programs have changed over the last 70 years, there is still evidence of the original dream: Guests are invited to work by making and stripping the bed linens and clearing the table after eating. Guests are welcome to use the Prayer Room, which is always open. Guests participate in learning and growing opportunities whether they come for an event, to volunteer, or to enjoy the grounds. For a more detailed account, go to the History Page.

Yes! Tours are generally available during office hours (Monday to Friday 10:00-3:00). It is difficult to accommodate tours on weekends as the accommodations are generally occupied by guests. Please inquire! Tours need to be arranged in advance to ensure staff is on site and available to show you around.

This depends on your flexibility on dates and the size of your group. Weekdays tend to have more availability. Weekends in late spring, summer and early fall can fill up quickly. There are annual events held at Five Oaks some weekends as well! We often rent to large group retreats of 30-100 guests, so many of our accommodations can be fully booked out for weekend dates. Please inquire with as much time as you can prior to your preferred booking date,if you are a large group or have very specific dates for your retreat.

Step 1 – Review the Five Oaks website Accommodations, Meeting Space, and Amenities and Services pages for details to help narrow down what you are interested in booking. Five Oaks has a variety of different buildings on the property with different accommodation levels and rates.
Confirm that your group and organization are in alignment with the Five Oaks values and commit to living within these values while in community. Connect to values page?

Step 2 – Fill out the Five Oaks online Rental Inquiry Form to start the booking process.

Step 3 – Once your request is approved you will receive a Registration e-mail with a link to your booking. Follow this link to Register and make your Deposit.

Your booking is only confirmed, and a hold placed on the accommodations once you have Registered and the 30% non-refundable deposit is received.

Five Oaks can accept cash, cheque, credit card, or e-mail money transfer. Five Oaks appreciates payments made by cash, e-transfer or cheque whenever possible. When submitting payment, include the name of the event, registrant name, and stay dates so that we can correctly match the payment to your reservation.

Cheques

Make cheques out to Five Oaks Centre
Mail cheques to 1 Bethel Road, Paris, ON. N3L 3E3, or drop them off on site during office hours.

Electronic Funds Transfer

Please send to finance@fiveoaks.on.ca
If a Password is required, please use Guestoaks

We would be happy to book that far ahead; however we cannot guarantee the rental rates for beyond the current year. Please inquire.

As a registered charitable organization, we do not charge tax on your booking!

If you are working within a tight budget and are affiliated with our one of our Vision Partners (Six Nations, the Muslim Community, or the United Church of Canada) please inquire with our office as we may be aware of an affiliated bursary to support your event.

If we cannot resell the rooms, the entire 30% non-refundable deposit will be retained by Five Oaks to cover the lost revenue.

If we can resell the rooms, your deposit can be carried over as a credit to a future booking, minus a $50 administration fee.

Yes. All Groups are responsible for providing proof of insurance indicating a limit of liability of at least $1 million (For children’s groups a minimum of $2 million is required, preferably $5 million). Please obtain and send Five Oaks a certificate confirming your liability coverage naming Five Oaks Centre as “additional insured”.

DUUO Insurance
https://duuo.ca/event-insurance/

If your group requires proof of insurance from Five Oaks for your organization, please request in advance to allow time for it to be processed. For your request, we require the following information:

  • Date of event
  • Full legal name of your organization
  • Organization address
  • Stay dates
  • A brief description of what is happening

If alcohol is going to be consumed by groups or guests, they must notify Five Oaks at the time of booking. Group leaders should remind guests that moderation is encouraged, and request that it is used in a responsible manner, meeting the following rules; By law, guests can consider their private bedroom or retreat house as their residence and consume alcohol there, conducting themselves in a manner respectful of others. The following lodging areas are considered private: Main Building Bedrooms, Retreat Houses, Chalet, Personal Camping Tents and Cabins. The law also allows Five Oaks to give permission for alcohol consumption with a liquor permit. These spaces include: Main Building Dining Room, Upper Room, New Hall, Summer Centre Dining Hall, Banquet Tents, Campfire areas and demarked outdoor areas. Groups will be required to provide a copy of the liquor permit as proof it was obtained.

Smoking is only permitted in the designated outdoor smoking areas, demarked by the green butt disposal containers. There is one smoking area on the upper campus, and one on the lower campus. Smoking must meet Ontario Provincial Laws. Must be 20 metres from a playground or sports field. Must be 9 metres from any public entrance into any building. Alcohol/cannabis will not be used or permitted in public spaces if other groups or persons will be present that would be offended by such use. Such groups or persons would be those who abstain from alcohol/cannabis use on account of recovering from addiction and those who abstain on account of religious conviction or personal conscience. The full Five Oaks policy on Alcohol and Smoking can be provided on request.

The majority of bedrooms in the Main Building have two single beds per room. For a higher rate, guests can have a room to themselves. There are 23 bedrooms available in the Main Building if all guests would like private accommodation. There are three individual full piece washrooms per wing.

The Retreat Houses have 3-4 bedrooms per house, with a mixture of shared rooms with double and single beds in each. The capacity of each house varies, between 7-10 people. The bathrooms are individual full piece washrooms.

For a couple or personal retreat:
The Hermitage, a smaller private retreat house is ideal for 1-2 guests as it is a small self-contained cottage.

When the Hermitage is unavailable, guests may be able to rent one of the larger Retreat Houses (meant for larger groups) at a reduced rate with the understanding that your booking will be placed in our reservation system as a temporary hold until one week prior to your stay. During that time, if a group wants to book the entire house at the full rate, we will contact you to let you know and discuss alternatives. NOTE: this rate is for a max occupancy of 2 people.

Guests can rent individual rooms in the Main Building when available, however the building will typically be shared with other groups and access to a kitchen for personal use is limited and based on availability.

Five Oaks has Meeting Spaces to accommodate groups of 10-100. Chairs, tables and tablecloths are available. Many of the meeting spaces have a flatscreen for presentations. Larger groups in the warmer seasons can opt to rent a large outdoor tent to accommodate even larger groups.

Please refer to our Meeting Spaces page for photos and more information.

As a non-profit, we make our revenue by renting overnight accommodations, and it is crucial to have meeting spaces available for overnight rental groups. Therefore, Day Use Only rental requests can be placed in our reservation system as a flexible hold until one month prior to your stay. If a conflicting overnight inquiry does arise, we will contact you to discuss alternatives. Meeting Spaces are more often available for day use during weekdays.

Standard check-in time is 3:00pm for overnight guests.

If you’ve booked a Meeting Space and would like to start your programming earlier, you may request early access, which can be granted based on availability. There may be an additional room rental fee depending on your arrival time. If your Meeting Space is unavailable for early access, you may still arrive early and enjoy the outdoor property or do outdoor programming until your designated check-in time. In both of these situations, guests would still not be able to check in to their bedrooms until 3:00pm.

Standard check-out time is 11:00am.

Similar to the check in process, if you would like to extend your Meeting Space time past the check out time, this must be requested in advance, and is not guaranteed. We often have new groups arriving that afternoon and need time to clean the space. There may be an additional room rental fee for extended use of the Meeting Space, depending on the length of stay.

Five Oaks has more than 160 beds on site, so you will often be sharing the grounds with other guests here at Five Oaks. The Main Building can even be shared by more than one group. When we are scheduling multiple hosting groups, we do take into consideration whether groups will be a good fit. A youth group and a group wanting silence may not go well together, however if both groups are aware of each other prior to their booking, this helps ease the process.

Amenities such as the Main Building Dining Room, Grounds, Prayer Room and Bookstore are all common areas, enjoyed by all guests. Unless the Labyrinth or Gazebo are reserved, this space is a common area as well.

Quiet Hours at Five Oaks begin at 11:00pm and end at 7:00am for all guests.

Please respect each other’s Meeting Spaces by not crossing through them and by respecting noise levels. You may travel through the Main Building by using the lower level or outdoors.

The Main Building at Five Oaks is the only fully accessible building on site. B-Wing has an accessible exterior door operator, an accessible washroom with shower, and a lift to access the lower level Meeting Spaces and Dining Hall. There are two ramps on the lower level as well as an additional accessible washroom.

Recent measurements of our spaces note that they may not fit the new guidelines for barrier-free design. There is intention in the coming year to renovate our Main Building bedrooms, at which time we plan to make the necessary updates to make the space more accessible. Current measurement details:

  • Width of accessible bathroom door: 28″
  • Width of nearby bedroom door: 28″ (could be up to 30″ if the closet handle door inside the room were removed)
  • Width of ramps into New Hall & Dining Hall: 36.5″ (34.5″ at its narrowest spot)
  • There is one corner turn leaving the New Hall meeting space to head towards the Dining Hall which is 31.5″

The Chalet building has partial accessibility with the lower floor (walkout) having an exterior door operator, accessible washroom with shower, and bedroom door operator. Unfortunately, there is no lift to access the upper floor.

Support animals are welcome at Five Oaks (noting that they should be kept on-leash in the building and always near their owner).

Our facility does not have shuttles or access to a bus stop nearby. However, it is possible to arrange independent transport. Please see our Directions page for contact information to the transportation options in our area.

Ensure you have completed all requirements on your Guest Self Service Portal. This is the best way to ensure you will be prepared for your stay.

If your group will be using a meeting space at Five Oaks, our staff needs to know your room set-up and tech requirements at least one week in advance:

  • Furniture – the number of stacking chairs and 6′ folding tables required (incl. the room configuration)
  • Visual – most meeting spaces include a large screen TV with an HDMI cord to connect to your personal laptop for presentation purposes. We also have a projector available for rent with a screen, if required. Notify us if you need the projector, a flipchart or a whiteboard. We do not have adaptors for different ports, please bring what you need.

Five Oaks does not provide personal toiletries besides hand soap. As a scent aware facility, we ask you to bring toiletries that are not perfumed whenever possible.

Please bring a pair of separate indoor shoes during the rainy/snowy seasons. You may appreciate bringing some slippers with you!

As a nut-aware facility, we ask to please refrain from bringing nuts or nut products.

If you are staying in the Summer Centre Cabins please be sure to bring bedding (sheets, pillowcase, sleeping bag) and shower towel.

When you arrive to the parking lot and see the Main Building, come in the Office door located to the right of the main double doors. A staff person or an on-site host will be here to greet you and go over all information you will need for an incredible stay. Our on-site hosts are available for the duration of your stay.

  • Five Oaks recycles. Please use the recycling bins located in all buildings.
  • First Aid kits and sharps boxes can be found in every building. In the Main Building it is found in the hallway outside the Office. Our Health and Safety committee works to ensure that your stay will be healthy and safe. Five Oaks accepts no responsibility for personal injury, loss or damage to your property during your stay.
  • If you rearrange furniture during your stay, please return it to its place for the next group to use.
  • If using a Kitchen at Five Oaks, please be sure to return all utensils and cookware to the proper kitchen where it was found. Do not enter or use any items in the Main Building Kitchen.
  • Quiet hours at Five Oaks begin at 11:00pm and ends at 7:00am. Please show respect towards others staying on-site and be conscious that sound does travel throughout the Lower & Upper Campuses.

WiFi is available in the Main Building, Retreat Houses and Chalet. Reception is by satellite, meaning reliability, speed and volume have limitations. We request that you monitor your use and avoid downloading large video files. The password will be provided with your guest check-in.

Five Oaks offers a variety of Programs annually – check them out!

Visit the Amenities and Services page for ideas for your group’s self-guided activities. A large playing field, trails, fire-pits for campfires, playground, and a pool! There is a Book Store on-site and an interfaith prayer space. Inquire for connection to spiritual direction.

Five Oaks has partnered with a group of local and on-site partners you can contact to add programming to enhance your stay! Yoga, Paddling the River, Guided Hikes, On-Site Catering, etc.

The outdoor pool at Five Oaks is open from approximately early mid-June to the end of August, weather dependent. The Five Oaks Pool has a shallow end of 3.6 feet and a deep end of 10 feet. The capacity of the pool area is 75 people. The pool has a water slide and a diving board for bathers to enjoy.

For more details on accessing the pool, see our Amenities and Services section of our website.

A labyrinth is a sacred pattern that is used as a walking meditation. There is no right or wrong way to walk the labyrinth. Simply walk it with an open mind and an open heart. For a more detailed information sheet, come by the office.

If you are coming to Five Oaks for spiritual reflection, you can request the services of a Spiritual Director. With this person you may want to spend an hour walking the labyrinth or sitting on a bench to explore your spiritual longings or questions. To connect with someone who can provide spiritual companioning services at Five Oaks, visit our Community Partners page.

The Grand River Bookstore is a Five Oaks Partner and has been on site since 1996. The bookstore is a wonderful treasure, so be sure to browse through the collection during your stay. The open hours are Monday to Friday 9am–5pm and Saturday 10am–2pm. You can also connect with them regarding your resource needs for your program.

Yes! Guests are welcome to enjoy the property for the day! We offer a day pass for $10/person which gives you access to our beautiful trails, labyrinth, or to just sit by the river. Contact our office for availability.

If you are interested in booking a Rental at Five Oaks, please fill out our Rental Inquiry Form